KCA Deutag encourage all qualified applicants to apply and will not discriminate on the basis of disability, race, gender identity, religion, and more.
We value all our people and their contributions and recognise the benefits we gain from the diversity that exists amongst our teams.
Who We Are Looking For:
Receptionist for KCA Deutag head office in Aberdeen.
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Responsibilities:
- Ensure all work is carried out in accordance with Company Management System Policies and Procedures.
- Answer all incoming telephone calls, local and international, in a professional and timely manner, distributing them quickly and efficiently.
- Greet guests/visitors to the office, in a courteous, efficient, and timely manner, and ensure safety induction video is watched on first visit to City South.
- Maintain an accurate log of guests/visitors, recording necessary details as per visitor registration book. These records are essential in the event of an emergency evaluation of personnel from the building, for example due to fire, suspect package, or bomb threat.
- Process all visitor passes, ensuring the appropriate employee is notified of their arrival and visitor is met to/from reception.
- Familiarise themself with their role within the Emergency Response Procedures Manual and always ensure preparedness for dealing with such an event i.e., respective telephone numbers, direct lines numbers for the emergency room (only to be given out under direct instruction from the Emergency Response Team Co-ordinator).
- Responsible for calling assistance from the Fire Brigade in the event of Fire Alarms being activated.
- Process the Company’s daily incoming/outgoing mail. Maintain adequate amounts in the franking machine.
- Arrange for special delivery through various couriers or recorded delivery. Log couriers sent and received.
- Generate access passes on PAC System.
- Co-ordinate stationery deliveries.
- Assist facilities staff with weekly fire alarm testing.
- Efficient handovers to security guards when commencing or completing shifts.
- Provide administration support to Facilities Manager and various other departments as and when required.
- Provide holiday cover for reception
- Always maintain a safe and tidy reception area.
Essential Requirements:
- Excellent organisational skills
- Excellent telephone technique skills
- Ability to communicate effectively with people at all levels
- Ability to prioritise work and deal with challenging demands
- Experience of working in an office environment
Desirable Requirements:
- Good understanding of telephony and IT skills (mainly Word, Outlook, Excel)
- Health and Safety Awareness
- Mailroom Procedures
- Training will be given on any new systems
What we offer:
- Bonus - all employees are eligible to participate in a bonus arrangement with % eligibility
- Group Personal Pension Plan
- Group Private Medical Insurance
- Company Sick Pay Scheme
- Annual Leave with an additional holiday on your Birthday (total 33 days annual leave)
- Group Life Insurance
- Group Private Dental Insurance
- Long Term Disability
- Employee Assistance Programme
- Family Friendly Support
- Group Private Medical / Dental Insurance for dependents
- Social Club
Job Type: Permanent
Salary: £21,255.00-£22,255.00 per year
Benefits:
- Canteen
- Free parking
- On-site gym
- On-site parking
- Private dental insurance
- Private medical insurance
- Transport links
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 12/07/2023
Expected start date: 17/07/2023
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